Graduation Documents

Procedures related to graduation documents


  1. Graduates may collect their original scrolls and transcripts from the Main Hall on 17 - 20 November 2019 once the convocation robes are safely returned.

    Date Day Time
    17 November 2019 Sunday 2.30 pm - 6.30 pm
    18 November 2019 Monday 9.30 am - 12.30 pm
    2.30 pm - 4.30 pm
    19 November 2019 Tuesday
    20 November 2019 Wednesday
    Collection after this date will be done at the Registration & Examination, Registry from Mondays to Fridays between 8.30 am - 4.30 pm.

  2. A graduate may send a representative to collect the scrolls and academic transcripts on his/her behalf by presenting an authorisation letter and a copy of the graduate's identification card. The above documents should also be accompanied by a copy of the paid convocation bill.

  3. Graduates who are not able to join the convocation ceremony are advised to collect their respective scrolls and transcripts as above collection period as well. For those who are not able to collect in person, may request for their scrolls and academic transcripts in writing to be courieried to the postal address with nominal processing and handling charges. The University will not be held responsible or liable for any damages to the scrolls and academic transcripts couriered to the specified address. Any replacement of the original set is chargeable.

  4. All requests for release of the graduation document shall be made subject to the followings :

    • Return of the convocation robe
    • Clearance from any dues

  5. Any application for subsequent copies of the document will be chargeable and shall be made available for collection or delivered within one (1) month from the date of application.


Scrolls are only issued once and no replacement will be printed/entertained, unless with a valid reason agreeable to the Registrar. Graduates are advised to keep sufficient copies and preserve the original set safely.


Graduates are advised to check the information contained in both the scroll and the academic transcript. Graduates have four (4) weeks from the date of the convocation ceremony to report in writing any errors or discrepancies found in the scroll or the academic transcript.


Each graduate is entitled to a complimentary first print of the academic transcript issued and presented during the convocation ceremony. Subsequent copies maybe issued a week after the convocation ceremony, through a written application to Registration and Examination Unit.

The charge for each subsequent copy of the academic transcript is RM30.00.

Cash payment can be made at the Finance Counter at UTP One Stop Centre, Ground Floor, Chancellor Complex, Universiti Teknologi PETRONAS OR through a postal order/bank draft/crossed money order payable to Universiti Teknologi PETRONAS.

Click below to download the form(s) and submit to Registry Department:

  1. Release Graduation Document Form.
  2. REX Request Form.

For further enquiries, please click here